The Productivity Pro Weekly Newsletter - December 5, 2012

Published: Wed, 12/05/12

Laura Stack, The Productivity Pro
"There can be economy only where there is efficiency." -- Benjamin Disraeli, former British Prime Minister.
Weeding Out the Inefficiencies in Your Workplace Garden

All leaders wear multiple hats, with their roles as Coach, Overseer, Mentor, and Good Example fairly obvious to anyone willing to look. But another function often goes unnoticed: that of Caretaker. Leaders don't just juggle projects and push people to work harder; they also protect their team from any factor that might jam the gears of productivity.

While no analogy can survive over-analysis, you can consider any organizational unit (whether team, department, or division) a kind of garden, where a good leader works to weed out the inefficiencies in the system. This holds true whether those inefficiencies take the form of unproductive employees, bureaucratic red tape, or poorly designed processes. 

Both your superiors and subordinates depend on you to rapidly recognize such issues and to deal with them quickly. So keep these tips in mind as you work toward converting your managerial challenges into profitable opportunities.

Weeding Out the Inefficiencies in Your Workplace Garden
 
Think Lean
1. Think Lean.  The "lean" philosophy has become a watchword in modern management circles. It seems logical enough: trimming away the fat inevitably increases efficiency and the bottom line. But we still haven't entirely shaken off outmoded workplace philosophies that allow inefficiency to creep in unchallenged. Recognize this obstacle, then adopt a lean state of mind and apply it to every step of your workflow process. Develop a team-wide culture of efficiency and ruthlessly root out bloat. 
 
Take Advantage of Technology
2. Take Advantage of Technology. A scientific breakthrough may make what seemed impossible before suddenly easy, immediately rendering an existing process less efficient. Case in point: in the 1750s, no one could travel overland from Boston to New York (about 225 miles) in less than eight hours. Some said it was impossible to ever do better, since no form of transportation could travel faster than a horse's sustainable top speed of about 30 mph. Then we invented planes, trains, and automobiles. Today we routinely make the trip in a few hours. 
 
Evaluate Changes Carefully
3. Evaluate Changes Carefully.  You can improve almost anything, so you'll no doubt upgrade every workflow process at some point. But take care here. If you think you've found something more efficient, don't yank up the old method and discard it out of hand. Test the new option first to see if it pans out.
The 2013 No-Kidding-Get-Your-Life-In-Order Retreat

Due to a special plea from a reader, I am hosting a New Year's productivity workflow makeover on Thursday, January 10, 2013. Eight people will come to my home office in Denver, CO, to revamp their organization, email, and time management systems. To assure everyone will get one-to-one hands-on instruction, this opportunity is limited to the first 8 people who register. No exceptions.

Learn More about this special opportunity.

2013 Productivity Workflow Makeover
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Thanks for reading! Make it a productive day.™