The Productivity Pro Weekly Newsletter - October 10, 2012

Published: Wed, 10/10/12

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"No battle plan survives contact with the enemy." -- Helmuth von Moltke the Elder, Prussian Field Marshal.
Calling for Backup

Sustained workplace productivity rarely flows from seat-of-the-pants, instinctive navigation. Only the strategic application of well-honed time management skills and advance planning will consistently keep you on your organizational course. This holds true, regardless of it your ultimate goals are fantastic profits or a better future for everyone. 

A crisis can always force the occasional impromptu response, of course, but you can minimize the disruption by making sure you always have a Plan B warming up in the wings. So take the following steps to drastically lower your odds of falling prey to the unexpected: 

 Calling for Backup
 
Back Up Your Electronic Data

Back Up Your Electronic Data Properly. This statement may seem so obvious it needs no further discussion...but e-data recovery companies still thrive, even though we should all know better by now. Sure, onsite back-ups have become habitual; but most data loss boils down to a failure to a) test the backup process to make sure it actually works, or b) maintain up-to-date offsite copies.
 
Back Up Your Client Contact Information
Back Up Your Client Contact Information. Collect every bit of contact data possible for each of your clients: landline number, cell phone number(s), physical address, email address(es), website and social media URLs, etc. Upload the contact data file to the cloud, then make an extra hardcopy and store it in a safe-deposit box.
 
Cross Train Personnel
Cross-Train Personnel. You can't afford for your workflow process to fall apart if a key team member quits, falls ill, or dies, you must cross-train team members to pinch-hit as necessary. Teach them the basics of at least one other person's duties. Make sure they have access to their principle's data and contacts, so they can pick up where the other person left off. Have each person type their job processes step-by-step, and print a copy for a reference notebook, so a temporary or permanent employee can step in immediately.

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NEW Public Workshop in Denver on November 30

Attend an immersive, interactive workshop, based on Laura Stack's newest book, What to Do When There's Too Much to Do! This full-day experience will be facilitated by Productivity Pro master certified trainer, Bonnie Davis.

What would you do with 90 extra minutes each day? Perhaps that idea sounds impossible, but in fact, it's well within your reach...once you apply these proven and practical strategies. You'll receive you the tools and tips you need to truly do less, get greater results, and maintain your sanity.

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Thanks for reading! Make it a productive day.™