"The Productivity PRO!"(R) news"E"letter Number 130, March 2010

Published: Tue, 03/16/10

Laura Stack: The Productivity Pro (R) Leave the Office Earlier
a news"E"letter from The Productivity Pro - Laura Stack
Number 130:: March 2010

Home :: Archive

In This Issue:
Message from Laura
Feature Article: SUPERCOMPETENT KEY #3:  ATTENTION
Educational Resources
Time Tips and Traps
Ask the Expert
Laura's Blog
Hot Links
Letters to the Editor
Words of Wisdom
Laura in the NEWS
Book Laura
Where in the World is Laura?
Subscription and Contact Information
Reprint Information

Buy The Exhaustion Cure at Amazon.com A holistic approach to increasing your get-up and go, from the productivity expert whose previous books showed people how to Find More Time and Leave the Office Earlier. If you want to be productive but are just too tired all the time, you need to read this book! Laura Stack combines invaluable insights and practical advice in this guide to becoming more energetic and more productive in every area of life. Stack describes the factors that contribute to low energy (the "energy bandits") and explains how to reduce their effects and build up or renew sources of positive force (with "energy boosters").

Available now from Amazon.com and at better bookstores everywhere.


Buy Find More Time at Amazon.comFind More TimeYou can't add more hours to the day, but Laura will help you make the most of the time you have and get things done. Available now from Amazon.com.

Leave the Office Earlier, Leave the Office EarlierLaura shows you how you CAN get more done than you ever thought possible and still get home to your real life sooner.Available now from Amazon.com.

More of The Productivity Pro's Resources


Educational Resources from The Productivity Pro®
New shopping cart navigation and menus! We have totally revamped our shopping cart menu to make it easier for you to browse the educational resources in our productivity store.Check out all The Productivity Pro®, Inc. can teach you.

Words of Wisdom
"One always has time enough, if one will apply it well."
-- Johann Wolfgang von Goethe

"Lost time is never found again."
-- John H. Aughey

"Time is at once the most valuable and the most perishable of all our possessions."
-- John Randolph

Where in the World
is Laura?

These are all private client engagements with Laura Stack. At this time, Laura does not offer open enrollment seminars to the general public. If you're interested in bringing Laura to your organization to present a training seminar for your employees on the day prior or the day after one of these engagements below, please contact John Stack for special "piggyback" pricing.

 

March 2010

18::Atlanta, GA

29::Denver, CO

 

April 2010

1-2::Seattle, WA

8::Denver, CO

10::Charlotte, NC

14::Sioux Falls, SD

20::Denver, CO

26::Denver, CO

28::Tampla, FL

30::Denver, CO

 

May 2010

13::Washington, DC

18::Denver, CO

19::San Antonio, TX

24::Denver, CO

27::Greensboro, NC

 

June 2010

7::Denver, CO

16::Suitland, Maryland

13-15::Fargo, ND

24-25::Vail, CO

28::Denver, CO

29::San Diego, CA

 

July 2010

12::Denver, CO

13-16::Orlando, FL

17-20::Orlando, FL

26::Denver, CO

 

August 2010

8-10::Breckenridge, CO

23::Denver, CO

26::Denver, CO


Visit Laura's Calendar On-line for her complete availability.


Laura's Blog

Subscribe to feed:http://blog.theproductivitypro.com

 

Recent posts:

SUPERCOMPETENT KEY #2: AVAILABILITY

Business Efficiency: The Productivity Minute #25: Do You Really Need to Answer That?

Time Management: The Productivity Minute 26: The Value of Hiring Others

Audio Podcast: The 12 Dysfunctional Personal Productivity Personalities


Hot Links


How to solve work-at-home ethical dilemmas

Maximizing Your Talent in a Shrinking Economy

Grumpy workers: Let's not 'touch base' Survey shows what pushes people's buttons most in the workplace

E-mail is Making You Stupid

Feature Article:

SUPERCOMPETENT KEY #3: ATTENTION

 

This month's article correlates to the third key in my newest book SuperCompetent: The Six Keys to Perform at Your Productive Best (Wiley), to be released on August 16: ATTENTION. Simply put, attention is the ability to concentrate and not get distracted.

SuperCompetent workers are always tightly focused: on getting the job done, on their department's success, on their company's success, on the success of their own careers. They home in like a bloodhound on the task at hand, rather than flitting from one thing to another. Distractions are ignored or shunted aside. They avoid negative chat and whining and are proud of what they've accomplished at the end of the day.

SuperCompetent people don't have nifty time-stretching devices like the one Hermione uses in the Harry Potter series to cram in extra courses at Hogwarts. Nope, they have the same number of hours and minutes we do, but they use them more efficiently. They know how to pay Attention to their work, and nothing else, when it's necessary--so they can stop paying Attention when they need to devote time to other important parts of their lives.

When fine-tuning your ability to pay Attention, it's especially important to avoid an overdependence on business technology. You must school yourself to ignore the Internet, except where it's necessary to do your job. Don't take a few minutes to check your eBay auctions or Facebook page when you should be working, and for heaven's sake, don't let your email rule your life.

Modern technology can be a phenomenal productivity tool, but it will eat your day alive if you let it. So don't. Learn to turn off Outlook, block out those distractions any way you can, and get to work. You don't have to be a social pariah, but don't let your social interactions (online or in real life) take over your workday, either.

To achieve a SuperCompetent Attention level, you have to constantly work on these five factors (which also correspond to the chapters in my new book):

1. Stay focused consistently on your work. Don't get distracted. No, do not open Outlook, and turn off all your email alerts. Sure, it may only take a few seconds to check your mail or go for a cup of coffee, but any interruption breaks your concentration, wasting valuable minutes as you refocus on your task.

2. Leave the distractions for your downtime. Most people lack the ability to refuse attractive distractions, and this costs Corporate America billions of dollars per year. When you're supposed to be working, work. Wait for lunch or break time to check YouTube or your social media sites.

3. Limit your multi-tasking in order to maximize your productivity. Despite our technological achievements, it's difficult for the human mind to focus on more than one thing consciously at a time. Rather than achieving more, you end up slowing down because your perceptual channels get jammed. Stop opening 17 browsers.

4. Don't allow socializing to overwhelm your productivity. Human beings are social creatures, so of course you'll need to interact with the people around you--but don't let it get out of hand. This is especially a problem now that it's so easy to go online and lose yourself in social media of all kinds.

5. Don't let your productivity technology take over your life. Realize that your handheld, cell phone, laptop, and other forms of business technology are just tools to help you become more productive--end of story. You need to be able to turn all these things off at the end of the day; how else can you ever be off work?

It all boils down to time. Do you really have time to check your social media accounts constantly, especially if they have nothing to do with work? Of course not, but doing so is tempting, particularly when it takes you away from tasks that are boring or onerous. The fact that we can be constantly connected makes it even easier to lose track of what we're doing and waste time enjoying ourselves with our shiny new technology and social interaction.

But let's face it. There's a time for work and a time for fun, and most of the time, you can't do both effectively at the same time--and accomplish anything worthwhile. Focus, focus, focus. For the working professional, social media, handheld devices, email, and the like are tools. You need to learn to learn to use these tools for what they're intended, instead of letting their expanded purposes of entertainment get out of hand in the workplace.

You shouldn't let their utility trick you into trying to do too much at once, either. Just because it's easy to communicate via email and social media and to get more work through your contacts, don't get sucked into the multi-tasking trap. You're only human; you can only do so much.


Make it a productive day!
(TM)

(C) Copyright 2009 Laura Stack. All rights reserved.


 
Letters to the Editor

Dear Laura,

I have been a fan of yours for several years and attended the webinar you hosted on 1/7/10.

Even though I have read your book, Leave the Office Earlier, read your monthly e-zine, and have implemented many of the time allocation and productivity strategies you recommend, I found your webinar incredibly helpful. It was a great reminder of some things I've let slip and really helped get me re-focused on managing my ever-expanding task lists (now daily and universal, thank you!) more effectively. I'd gotten pretty sloppy about doing my daily planning the night before and Thursday evening, I did it. As promised, I slept better and hit the ground running on Friday morning.

I really value all you do to keep Type AAA personalities like myself focused and on point.

Thank you.

Best wishes for a happy (and productive) new year.

Your pal,
Meryl Hooker
Sales Rockstar
877-277-1171


 
Book Laura

 

Have Laura speak to your company, conference or organization. How do you know if Laura would be perfect for your next event, meeting, or training? View the "Laura Stack Is Perfect For This Group" fact sheet.


 

Time Tips and Tricks
To be featured in this section of our newsletter and get a free eBook with our thanks, send your productivity tip or trick to Becca@TheProductivityPro.com with "Tips and Tricks contribution" in the subject line.

NOTE FROM LAURA: This month's tip is from a master of the written word:
Wynton Hall, www.wyntonhallco.com

Here's an AMAZING "Productivity Pro" editing tip for you: use Word's "Find" tool and run a series of "most common examples of flabby language" searches for the following constructions:

1. 85% of adjectives and adverbs can be axed. Doing so strengthens sentences. So run a "Find" search for words ending in "-ly" and then ask yourself, "Does this add or rob the sentence of velocity?" Usually the answer is the latter.
2. Run a "Find" search for "really" and kill them all!
3. Run a "Find" search for "that." Almost always these can and should go.
4. Run a "Find" search for "very." Very is very weak. :) Nix it.

...on and on it goes...anyway, I think you're getting the picture. I have students create a "Cheat sheet of flabby language." They then must run "Find" searches on their lists before submitting their documents. The result is FAR stronger sentences.

Just a little efficiency tip for my favorite ProductivityPro!

Subscription and Contact Information
Phone: 303-471-7401
Email: Laura@TheProductivityPro.com
Web site: www.TheProductivityPro.com
Address: 9948 S. Cottoncreek Drive Highlands Ranch, Colorado80130

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Laura Stack: The Productivity Pro (r)

Laura Stack, MBA, CSP
Publisher

Messages from Laura

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Conquering Digital Quicksand: Avoiding Time-Sucking Habits in a Web 2.0 World. Social networks and other social media tools are great resources but lousy masters. Social media can expand the reach of your organization, but it can make you LESS productive if you're not careful. You could spend all day hopping around to different sites, updating your information, and connecting with people all over the world. But how does that add to your daily productivity? This course teaches you how to take advantage of social media, without it taking advantage of you. You'll learn how to emphasize the positive aspects of social media without letting it kill your productivity.

  • Avoid distractions and Obsessive Compulsive Social Media Disorder(TM).
  • Embrace third-party applications to automate tasks.
  • Scan and cull, rather than checking and reading in real time.
  • Turn one post into multiple posts; don't do anything manually

    Click here for more information and to register.

    Monthly Microsoft Outlook webinar: March 29, 2010. Understanding and Working Productively with Outlook Tasks. Topics include how to:

    Enable the Daily To-Do List, Create a New Task, Recurring Tasks, Regenerating Tasks, Remove Completed Tasks from the List, Change the Sort in Your To-Do Bar, Change Preferences, Capture an Email as a Task on the Task Pad, Collapse Your Tasks, Assigning Tasks, View by Person Responsible, Status Updates, Master Categories Lists, Tag with Category, Project Management, View Tasks for by Category/Project, Filter the View, Sort Tasks, Task Options, Paper To-Do Lists, Finding Tasks, Task Folders, Schedule Tasks from Your Calendar.

    Outlook version 2003: 9:00 pacific/12:00 eastern
    Outlook version 2007: 11:00 pacific/2:00 eastern

    Click here for more information and to register.
     

  • Laura's Demonstration VideoView Laura's Demonstration Video

     
    Reprint Information
    All Articles (C) 1999-2008 Laura Stack. All rights reserved. This information may not be distributed, sold, publicly presented, or used in any other manner, except as described below.

    Permission to reprint all or part of this article in your magazine, e-zine, website, blog, or organization newsletter is hereby GRANTED, provided:

    1. The ENTIRE credit line below is present,
    2. The website link to www.TheProductivityPro.com is clickable (LIVE), and
    3. You send a copy, PDF, link, tearsheet, etc. of the work in which the article is used when published.

    This credit line MUST be reprinted in its entirety to use any articles from Laura Stack:

    © 2009 Laura Stack. Laura Stack is a personal productivity expert, author, and professional speaker who helps busy workers Leave the Office Earlier® with Maximum Results in Minimum Time®. She is the president of The Productivity Pro®, Inc., a time management training firm specializing in productivity improvement in high-stress organizations. Since 1992, Laura has presented keynotes and seminars on improving output, lowering stress, and saving time in today's workplaces. She is the bestselling author of three works published by Broadway Books: The Exhaustion Cure (2008), Find More Time (2006) and Leave the Office Earlier (2004). Laura is a spokesperson for Microsoft, 3M, and Day-Timers®, Inc and has been featured on the CBS Early Show, CNN, and the New York Times. Her clients include Cisco Systems, Sunoco, KPMG, Nationwide, and 3M. To have Laura speak at your next event, call 303-471-7401. Visit www.TheProductivityPro.com to sign up for her free monthly productivity newsletter.

    ** The above website link to www.TheProductivityPro.com MUST be clickable to receive permission to reprint the article.

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